To assist the Managing Director in conducting all day to day affairs of the office.
Responsible for day to day Secretarial Jobs at MD's desk with dignity & maintain proper confidentiality.
Responsible for Inter Departmental Coordination with All units as directed by MD.
Prepare presentations and reports for MD as directed time to time.
Maintain appointment calendars - arrange, coordinate and prioritize complex scheduling and logistics.
Provide telephone coverage - answer executive phones, take accurate messages, know executive's where about at all times, handle urgent calls with appropriate judgment.
Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
Attend meeting with MD & take notes on the discussion, prepare meeting minutes.
To distribute minutes of the meeting and follow-up its progress keeping liaison with the concerned department / officials.
Compose agendas and correspondence for special events, board meetings, committee meetings, Office Orders and development activities.
Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, office & site meeting venues. Sending meeting confirmation emails.
Responsible & coordinate all Corporate Meeting.
Supervise MD's driver, front desk, logistic executive, personal security & daily working schedule.
Fix up MD's daily appointment, Communicate with Govt./ Private/ Business Agencies as directed by MD.
Any other job assigned by MD.
Employment Status
Full-time
Educational Requirements
Masters/ MBA from any reputed University.
Candidate who have IELTS or any other English spoken & writing courses from any reputed institute will get preference.
Experience Requirements
At least 3 year(s)
The applicants should have experience in the following area(s): Personal Secretary
Additional Requirements
Age 28 to 35 years
Only females are allowed to apply
Must have to be fluent in English, both oral and written.
Must have minimum 3 years of practical working experience as Personal Secretary to Company Secretary/ Director/Managing Director of any reputed organization.
Expert in MS Office package (MS Outlook, MS word, MS Excel & Power Point presentation).
Must have typing speed 35 and 20 wpm English & Bengali respectively.
Ability to take dictation both in English & Bengali.
Must have excellent interpersonal skills to communicate clearly and effectively internally and externally.
Candidate should be smart, self- motivated, dynamic and energetic.
